Visitor Management Solution

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Happy Clients
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Associate Business Partners
years+

Business Experience

Smart & Express Registration

The system offers a fully customizable visitor management solution, allowing organizations to define data fields according to their specific needs. This includes capturing a wide range of visitor information, such as fingerprints, photos, and assets being carried, ensuring comprehensive security and tracking. Additionally, visitors can be checked in more quickly, either as individuals or groups, significantly reducing wait times and improving the overall check-in experience. The ability to pre-register visitors before arrival further streamlines the process, ensuring smoother and faster entry on the day of the visit.

To enhance security, the system supports second-level verification through SMS OTP, ensuring that only authorized visitors gain access to the premises. For added convenience, the solution includes an optional self-service visitor app on a touchscreen kiosk, which integrates with various devices like fingerprint scanners and cameras.

Instant Badge Pass Creation

The system allows for user-definable custom visitor badge formats, making it easy for employees to recognize visitors and their credentials, including clearance levels and access durations. Visitors can receive either a sticker or a pass, with the flexibility to print badges from email, SMS, or a kiosk for fast and secure check-in. For added convenience, badges can include barcodes for express checkout. Different badge colors can be used to distinguish various visitor categories, and fields on the badge can be fully customized to include any required information, ensuring alignment with organizational policies and improving security and efficiency.

Instant alerts and notifications

The system provides automatic SMS and email alerts to both visitors and hosts upon registration, arrival, and cancellation, ensuring seamless communication throughout the visit process. All alert templates can be user-defined to meet the organization's specific requirements, offering a tailored notification experience. In case of emergencies, customized notifications can be sent to all visitors to ensure their safety. The system also enables alerts to specific contacts when VIPs arrive, along with security team notifications for important events, such as breaches in visit duration or visitors who have not exited by the end of the day, enhancing overall security and management efficiency.

Visitors Movement Control

Visitor movement control is enhanced by integrating the access control system, allowing for restricted access to specific areas based on the visitor’s purpose. Known troublemakers or undesired companies can be blacklisted, preventing them from accessing the premises. Watchlist visitors are tracked by designated groups to ensure heightened security. Entry and exit can be recorded using barcode scanners or fingerprint readers at various secure locations within the premises, ensuring accurate tracking. Additionally, in cases of multiple appointments with different employees, separate email and SMS notifications are sent to each host, keeping them informed of the other’s appointments while maintaining confidentiality.

Detailed Reports

The system features a comprehensive Management Information System (MIS) that generates detailed reports on visitor activities, including visit durations, hosts, and other key records, offering a clear view of who is visiting whom, how often, and for how long. This centralized system provides an overview of visit patterns across different branches or offices, facilitating easier management. It also allows for the generation of extensive visit reports on a daily, weekly, or monthly basis in various formats like PDF, CSV, and Excel. With real-time search criteria—such as visitor type, entry time, departure time, visitor name, and access authorization—users can quickly identify data trends and gain valuable insights into visitor activities.

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